Privacy Policy

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Kieran O’Gorman Solicitors

Last updated: 17th Dec 2025

Kieran O’Gorman Solicitors (“we”, “our”, “the Firm”) is committed to protecting your privacy and handling your personal data in a lawful, fair and transparent manner.
This Privacy Policy explains how we collect, use, store and protect your information in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018 (Ireland).

1. Who We Are

Kieran O’Gorman Solicitors
Port Road, Letterkenny, Co. Donegal
Phone: (074) 910 3500
Email: info@kogormansolicitors.ie
Data Controller: The Firm

We are regulated by the Law Society of Ireland.

2. What Personal Data We Collect

We may collect and process the following categories of personal data, depending on the nature of your legal matter:

A. Information You Provide Directly

  • Name, address, date of birth

  • Phone number, email address

  • Identification documents (passport, driving licence)

  • Financial information (bank details, proofs of funds)

  • Case-related information

  • Employment information

  • Details relating to family matters

  • Property transaction details

  • Criminal records or allegations (only where necessary for legal representation)

B. Special Category Data (Handled with Enhanced Protection)

Under GDPR, this includes:

  • Health information

  • Information relating to a legal claim

  • Criminal offence data
    These are processed strictly under Article 9 GDPR and only where necessary to provide legal services or comply with legal obligations.

C. Information Collected Automatically

When you browse our website:

  • IP address

  • Browser type and device information

  • Cookie preferences

  • Website usage data (via CookieYes, analytics or similar tools, where consent is provided)

3. How We Use Your Personal Data

We use your personal data for the following legitimate purposes:

  • Providing legal advice and representation

  • Carrying out conflict checks

  • Managing and progressing your legal file

  • Responding to enquiries

  • Issuing invoices and processing payments

  • Meeting our legal and regulatory obligations

  • Maintaining practice records

  • Improving our website and client communication

We do not use your data for automated decision-making or profiling.

4. Legal Basis for Processing

We process your personal data under the following GDPR legal bases:

  • Article 6(1)(b) – performance of a contract (providing legal services)

  • Article 6(1)(c) – compliance with legal obligations (Law Society, Revenue, Anti-Money Laundering)

  • Article 6(1)(f) – legitimate interests (managing and operating our practice)

  • Article 9(2)(f) – legal claims and legal advice

  • Article 9(2)(b) – employment, social protection and legal obligations

  • Article 9(2)(a) – explicit consent (only where strictly required)

5. Sharing Your Data

We may share your information with:

  • Counsel, barristers or third-party legal professionals

  • Courts, tribunals and statutory bodies

  • Experts such as engineers, doctors, valuers, forensic specialists

  • Opposing solicitors and legal representatives

  • Regulatory bodies such as the Law Society of Ireland

  • Revenue Commissioners

  • Our IT, software and file management providers (all GDPR-compliant)

  • Banks, insurers and financial institutions

  • Gardaí or other authorities when legally required

We never sell personal data or share it for marketing purposes.

All third-party service providers are bound by confidentiality and GDPR-compliant contracts.

6. Data Storage & Security

We take appropriate technical and organisational measures to protect your personal data, including:

  • Secure case management systems

  • GDPR-compliant cloud storage

  • Encrypted email (where appropriate)

  • Access controls and staff confidentiality agreements

  • Regular security monitoring

Your information is stored securely in Ireland or within the EU/EEA.

7. How Long We Keep Your Data

We retain personal data only for as long as necessary:

  • Legal files are typically retained for 7 years (or longer where required by law or Law Society of Ireland guidance).

  • Property and probate files may be retained for longer periods.

  • Enquiry emails and correspondence may be retained up to 12 months.

When retention periods expire, information is securely deleted or destroyed.

8. Your Data Protection Rights

You have the following rights under GDPR:

  • Right to access – request a copy of your personal data

  • Right to rectification – correct inaccurate or incomplete information

  • Right to erasure – request deletion (subject to legal obligations)

  • Right to restrict processing

  • Right to data portability

  • Right to object to certain processing activities

  • Right to withdraw consent (where consent is relied upon)

To exercise your rights, contact us at:
📧 info@kogormansolicitors.ie

We may need to verify your identity before responding.

9. Cookies & Website Tracking

Our website uses cookies to:

  • Improve site performance

  • Analyse visitor traffic

  • Remember your preferences

Non-essential cookies (including analytics) are only activated with your consent, in accordance with CookieYes and GDPR regulations.

For more information, see our Cookie Policy.

10. Transfers Outside the EU/EEA

We do not transfer your personal data outside the European Economic Area unless:

  • It is strictly necessary for your legal matter

  • Adequate safeguards are in place (e.g., EU Standard Contractual Clauses)

11. Changes to This Privacy Policy

We may update this policy from time to time.
Any changes will be posted on this page with an updated revision date.

12. Contact Us

If you have any questions regarding this Privacy Policy or how we handle your personal data, please contact:

Kieran O’Gorman Solicitors
Port Road, Letterkenny, Co. Donegal
📞 (074) 910 3500
📧 info@kogormansolicitors.ie

You also have the right to lodge a complaint with the Data Protection Commission (DPC):
https://www.dataprotection.ie

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